We're Hiring!
PVST Community Relations & Administrative Assistant
Position Overview
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The Community Relations & Administrative Assistant --- is the friendly face and first point of contact for Plain Valley Ski Trails (PVST). This position supports day-to-day communication, customer service, and administrative operations that help keep our trail system, programs, and community events running smoothly. The role requires excellent communication skills, attention to detail, and a passion for community connection.
Key Responsibilities
Community Relations & Communication
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Serve as the primary contact for customer inquiries: phone, email and SM.
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Monitor PVST, PVNT, and PVAW social media channels; share updates, respond to questions, and post timely content to keep the community informed and inspired.
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Update and maintain content on SkiPlain.com and the Washington Nordic Cup website.
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Support creation and distribution of newsletters and announcements (digital and print) in collaboration with ED & designers.
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Pass & Program Administration
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Manage printing and distribution of season passes.
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Oversee day pass sales logistics and pass enforcement including:
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Managing online ticket sales system
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Overseeing Trail Ambassadors & hourly on-site .
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Track and reorder trails materials such as passes, maps, and signs, etc.
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Maintain accurate participant and volunteer records for PVST, PVNT, and PVAW programs.
Volunteer Coordination
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Serve as the main contact for the Trail Ambassador Program, including scheduling, supply management, and communication with volunteers.
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Assist ED with admin associated with volunteer coaches such as processing and track coach certifications (WSP Background Check, SafeSport, etc.).
Fundraising & Events
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Support the Annual Benefit Auction and other fundraising events:
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Set up and manage online auction platforms.
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Maintain donor and item tracking spreadsheets.
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Support donor communications and acknowledgments in coordination with ED.
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Assist with other community or fundraising events as needed.
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Qualifications & Skills
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Excellent written and verbal communication.
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Strong organizational and time-management skills.
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Experience managing social media & communications for an organization or business.
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Proficient with Google Workspace (Docs, Sheets, Drive, Gmail); familiarity with Canva, Mailchimp, Webconnex, or Square a plus.
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Friendly, self-motivated, and comfortable working both independently and as part of a small team.
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A passion for youth ski education, outdoor recreation and community building!​
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Details
Reports to: Executive Director
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Hours:
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Seasonal (October - March)
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Part-time (average 20-30 hours per week)
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Compensation: $22–$27/hour DOE
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PVST Season Pass
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Accrued sick leave (.025/hour)
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50% off PVNT program registrations
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25% off PVST clinics
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*Note: Vacation time not available during major program start-ups or events.*
PVST’s Mission is to create and sustain a high-quality ski trail system that serves the community and funds barrier-free ski educational programs that motivate individual and team achievement. PVST is a registered 501(c)3 nonprofit public charity.
